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Critical Asset Management

Company Information

EnergySteward was developed to address the common needs which confront many oil and gas companies and their contract and deal management activities.

Our sales team will be glad to setup a demonstration, prepare a quote and answer any questions you might have about EnergySteward.   

Feel free to submit our demonstration request form or to contact us with any questions or requests.
Typical Work Process

Below represents a high level graphic of a typical work process for managing contracts and deals. 


Typical contract and deal process.



Critical Asset Risk

The following describes the asset risk exposures inherent within the process above.

No. Task Risk How Addressed By EnergySteward...
1. Contracts Executed and Filed Contract artifacts are usually stored onsite and are therefore subject to any office (site) disasters. EnergySteward provides for storing scanned electronic copies of all contract artifacts (original contract, amendments, etc.).   By storing electronic copies it protects the company contract assets from a disaster.
Contract terms, provisions and alerts are buried in these stored/archived contracts and are not effectively managed. EnergySteward provides for contracts to be setup online with applicable actions/activities/alerts for better management.  Automated email notifications for pending actions also available.
2. Deal Spreadsheets Created and Worked Contracts not readily available/accessible when working the month-to-month deals.  This can cause non conformance to intent of the contract terms. EnergySteward not only provides for an electronic backup copy of contracts and amendments BUT it provides for a mechanism to ensure that deals are setup to conform to the contract.  Contracts can be readily browsed by all employees (given applicable security) and can be selectively setup to force conformance with deals.
Various deal spreadsheets which are used for supply planning, nominations, etc. are scattered throughout various office computers and network shares.  Losing any single node on the network poses potential risk of losing those spreadsheets. EnergySteward stores all components related to deals within the contract and deal repository.  Daily and disaster recovery backups are performed on this repository.  The deal information is accessible from all parties, regardless of workstation (if those individuals have been granted appropriate security).
3. Confirms, Invoices and Remittance Manually Prepared and Sent These key documents are prepared (based on monthly deals and spreadsheets).  Historical electronic copies of this information usually is not archived and no method exists to confirm send status, etc. EnergySteward provides for electronic storage of key deal documents (confirms, invoices, remittance, etc.).  When sending automated fax or emails, a permanent copy (with date/time, any notes and the actual electronic attachment) are stored for each sender and recipient.
4. Accounting Settlement Entry All spreadsheets are usually sent to accounting for settlement.  Accounting will actualize (against pipeline statements, etc) and settle based on these various deal spreadsheets and pipeline statements.  The variance relationships between nominations and actualizations can be lost. EnergySteward maintains security by volume types for a given production month.  Therefore, when accounting begins their settlement process there is no need to gather spreadsheets.  All of the deal information is instantly available within the EnergySteward repository.  Any changes by accounting will be made to their area, preserving nomination and supply planning numbers.  This provides for historical variance and audits.  In addition,  EnergySteward provides for freezing monthly volumes as responsibility passes between groups.


Work Process w/EnergySteward

Below represents a high level graphic with how the typical contract and deal work process would work, using EnergySteward.

EnergySteward contract and deal process.